You may not delete a deposit transaction for a recorded purc

You may not delete a deposit transaction for a recorded purchase (or sale)

Situation

You try to delete a payment that you entered on an order that was later converted to a bill in purchases or and invoice in Sales. (This FAQ will cover purchases, but the same applies to a Sales invoice with a deposit)

Solution

In order to remove a payment entered in this way, use the procedure To delete a bill (with a deposit).
Use this procedure if your transactions are changeable.

The purchase you want to delete should be displayed. Go to the Purchase Register, select the PO that was paid by the check you are trying to delete. Click on the arrow to the left of it to Bring the PO to the screen.

1. Delete any items, amounts, tax and freight from the purchase so that the body of the PO is blank. When you're finished doing this, the amount in the Balance Due field will appear as a negative number.
   

   
   

2. A message asks whether you wish to record the purchase. Click OK.
   You've just created a transaction -- called a vendor debit -- to indicate that the vendor owes you the amount of your deposit. In the remaining steps of this task, you'll indicate that you received a refund from the vendor for the amount of the deposit.
   

   
   

3. Click the Purchases Register in the Purchases Command Center, then click the Returns & Debits tab to display all vendor debits currently in your records.
   

   
   

4. Highlight the vendor debit you recorded in step 3, then click the Receive Refund button.
   

   
   

5. The refund appears in the Settle Returns & Debits window. Click Record.